Volunteering

Afterschool Programming - Volunteer Commitment

All parents are required to complete a set number of volunteer hours per membership year. The number of hours required are adjusted yearly based on such factors as registration numbers, activities planned and Club fundraising needs/goals. These hours allow us to keep our costs down, plus they allow parents the opportunity to actively contribute to their children’s Club experience. These hours are essential to the function of BGC Leduc and represent the minimal volunteer commitment required for us to operate efficiently and effectively. We, of course, welcome and appreciate any volunteering our parents are able to contribute over and above this requirement. All volunteer opportunities will be sent through Track it Forward, as they occur. It is your responsibility to ensure you are receiving these emails as we have no way of knowing if you are not.

Our 2022 - 2023 volunteer commitment is as follows:

Our Semester One (September 1st, 2022 to December 31st, 2022)

You must complete the following:

  • 10 hours general volunteering (opportunities we create), per child registered.

If the full commitment is not met by December 31st, deposit #1 of $400.00 per child registered will be cashed 1 week after session end date.

Semester Two (January 1st, 2023 to May 30th, 2023)

You must complete the following:

  • 10 hours general volunteering (opportunities we create), per child registered.

If the full commitment is not met by May 30th, deposit #2 of $400.00 per child registered will be cashed 1 week after session end date.

Please Note:

  • We do not pro-rate hours or consider partial fulfillment of commitment. The volunteer/fundraising commitment MUST be met in its entirety or the full semester deposit will be cashed.
  • Volunteer opportunities will be emailed to parents and will be filled on a first come, first served basis. You are responsible for ensuring we have the correct email addresses for all who wish to receive information.
  • We will not transfer any additional hours completed (over and above the required commitment) forward into an upcoming membership year.
  • Volunteers must sign up for shifts using our electronic system (Track It Forward). No phone calls or emails will be accepted.
  • If you need to change and/or cancel your shift, you must provide the Club with 2 business days’ notice. Any changes or cancellations must be completed through our electronic system. Failure to provide notice or failure to show up for a scheduled shift will result in your deposit being immediately cashed.
  • Parents are solely responsible for ensuring their volunteer commitment is met within the semester and tracking their own hours.
  • Your volunteer commitment may be fulfilled by someone other than yourself (friend and/or family member) providing they are 18 years of age or older and fully capable of fulfilling the responsibilities associated with the position in question.
  • Volunteer shifts must be completed, in full, to our satisfaction. Please come prepared to serve, on time, without distraction (i.e. phone).
  • In the interest of safety and efficiency, no minor children will be allowed to accompany you when completing your volunteer shift.
  • We will not waive the volunteer commitments under any circumstance. If however, a parent is having difficulty fulfilling their commitment, they are encouraged to discuss this with the Executive Director at least six (6) weeks prior to the deadline, to determine if alternate arrangements can be made. No last-minute requests (i.e. the week before the deadline) will be considered.

Our programs are enriched through the generous support we receive from our parents and the community. Occasionally, at our discretion, we may offer to credit volunteer hours in lieu of a donation or specific service (i.e. securing of sponsorship on our behalf). Parents are also encouraged to bring forward to us their own creative ideas for meeting their volunteer commitment which we will evaluate on an individual basis.

 

 




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